FILM Risk Management Tools
Location Scouting Risk Form
COI Request Checklist
Film Permit Insurance Requirements by State
Film productions move fast, and location scouting is one of the most critical steps for any shoot. Here's a free Location Scouting Risk Assessment Form designed specifically for your next film or TV production. Use it to catch hazards early, minimize insurance claims, and keep your team safe.
Location Loss Accord Form
Should damages occur on set, please use the attached ACORD form to initiate a Film Location damage claim with your insurance carrier or agent.
Location Damage / Loss Claim Report
Accidents can and do happen on film sets, despite the best planning.
Here's a concise, ready-to-use form to gather the essential information for any location-related claim or damages report. Fill it out as soon as possible after the incident.
Cast/Crew Injury Workers Compensation Claim Form
Cast and crew injuries can happen on any film set, even with the best safety measures in place. If an injury occurs, report it to your insurance agent or carrier immediately. Prompt reporting opens the claim quickly, provides the injured person with a claim number right away, and ensures their medical expenses can be processed without delay. Here is the form the insurance carrier will need submitted right away.
Auto Damage/Accident Insurance Claim Form
Auto accidents can and do happen on film sets, even with careful planning. Filing an auto claim quickly is essential—it helps start the process promptly, ensures faster resolution, and provides the necessary claim number for repairs, medical bills, or other expenses. Below is the standard Auto Accident ACORD form that your insurance carrier will typically require, along with the police report and clear photos of the scene, vehicles, and damage.
***Always remember to file a police report at the time of the accident whenever possible.***
Daily Safety Briefing Form
Safety on set is non-negotiable.
Here’s a quick Daily Safety Briefing Form you can use every morning to review and discuss the day’s potential hazards with your cast and crew.
Keep it short, keep it consistent, and keep everyone safe.
Minor on Set Compliance Checklist
Working with minors on set comes with unique challenges—for production logistics and insurance coverage alike.
Here’s a practical Minors on Set Compliance Checklist to help ensure full regulatory adherence, child labor law compliance, and proper documentation when minors are involved in your shoot. Use it daily to protect your production and strengthen any potential claims.
General On-Set Incident Report
Accidents on set can’t always be prevented.
But when one happens, gathering accurate details immediately is critical—it speeds up the insurance claim process, helps adjusters investigate efficiently, and ensures your production gets the coverage it needs without unnecessary delays.
Here’s a quick General Incident Report Form you can use right away for any on-set accident or claim. Attach it to the required ACORD forms your insurance carrier will ask for to provide complete documentation from day one.
Equipment/Props/Sets Claim form for Insurance Co.
Damage to rented equipment, props, sets, or wardrobe can happen on any film set—no matter how careful the team is.
When it does occur, being prepared with the right documentation speeds up the claims process and gets your coverage activated quickly.
Here’s the standard ACORD Equipment/Property Damage Claim Form that your insurance carrier will typically require to open a claim for equipment, props, sets, wardrobe, or other production assets.
Use this form promptly, attach supporting details (photos of damage, rental agreements, inventory lists, repair estimates), and submit it to your insurer right away.
Production Insurance Coverage Checklist
Film productions move fast—and claims can happen despite your best efforts.
The key is ensuring you have the right insurance coverage in place before anything goes wrong.
Here’s a quick Production Insurance Coverage Checklist to help you review and confirm the essential protections available for your shoot.
Use it to identify what applies to your specific production and make sure everything is properly secured upfront.
Equipment Pickup & Condition Checklist
Picking up equipment is often rushed—and rental houses sometimes deliver gear that's already damaged.
Documenting any pre-existing issues right at pickup is crucial: it protects your production from unfair claims, prevents unnecessary losses on your insurance policy, and gives you clear proof if disputes arise later.
Here’s a simple Equipment Pickup Damage Log Guide to help you quickly note and photograph any damage or wear when receiving gear from the rental house. Use it every time to stay protected.
Stunt & Special Effects Pre-Approval Form
Stunts and special effects are a staple of many film productions.
However, ensuring every safety protocol is strictly followed is absolutely essential. Cutting corners or skipping proper procedures can quickly lead to serious injuries—and result in substantial insurance claims.
Here’s a practical Stunts & Special Effects Safety Checklist/Form to use as your on-set guide. Review it with your stunt coordinator, special effects team, and crew before any high-risk sequence to confirm all safeguards are in place.
FILM SAFETY HANDBOOK
A Film Safety Handbook is essential for every production.
Ensuring your cast and crew fully understand safety protocols, emergency procedures, and relevant union regulations can prevent accidents, protect everyone on set, and support smoother insurance outcomes.
Here’s a straightforward, easy-to-distribute Film Safety Handbook you can send to your entire team before production starts. Share it via email, print copies for call sheets, or include it in your production binder—keeping safety front and center from day one.
COIs fly back and forth constantly on a film set—with vendors, locations, unions, and more.
Tracking each vendor’s specific insurance requirements is essential to avoid gaps in coverage, delays, or denied claims.
Here’s a practical COI Request Checklist your production can use to systematically document what insurance each vendor requires (limits, endorsements, additional insured status, etc.).
Fill it out as you onboard vendors, share the completed list with your insurance agent for a thorough coverage review, and keep everything organized and compliant.
Film permitting can get complicated fast.
The biggest headache is usually navigating the insurance requirements that cities and municipalities demand before approving your shoot.
We’ve created a straightforward Film Permitting Insurance Guide focused on major U.S. cities to help you understand exactly what coverage, limits, certificates of insurance (COIs), additional insured wording, and other insurance docs are typically required.
These resources are offered free of charge as a courtesy to film professionals, clients, prospects, and the industry. They are not a substitute for professional legal counsel, safety experts, or advice from your insurance carrier. Akker, LLC, its affiliates, officers, employees, and agents assume no responsibility or liability for any damages, losses, claims, injuries, or expenses resulting from the download, use, modification, or application of these tools—whether by clients or third parties. These materials may not cover every situation, comply with all laws in your jurisdiction, or address your specific production risks. We strongly recommend reviewing all documents with your own legal and insurance professionals before use and securing tailored coverage for your project. By accessing or using these free resources, you acknowledge and agree to these terms.
Last updated: February 2026 | Akker, LLC